Recurring operations and processes can be automated effortlessly in the system. This is done on the basis of comparison of database fields and notifications.
Integrity is maintained at all times and documents remain unchanged. This also guarantees the legal contradictory nature of the stored information. Only a new version of records can be made.
Smartdoc stores the documents in accordance with legislation. Also with regard to privacy regulations. In this way we create a legal and auditable archive. In addition, all actions are stored on the documents and it is possible to set a retention period.
Smartdoc makes all documents searchable by text thanks to an integrated cloud OCR service. This guarantees total searchability.
Smartdoc allows documents to be linked to a retention period and final destination. In this way, documents can be searched for and arranged. Documents of which the end date has been exceeded can be removed from the archive. A privacy level can also be linked to each document.
Right to be forgotten
The right to be forgotten means that it must be possible to remove information from the system. Smartdoc allows security to be set up in such a way that, for example, only the privacy officer still has access.